Executive Assistant

Babcock • Abbotsford, VIC, AU • 3w ago

12-month fixed-term contract with the potential for extension.
Vibrant Abbotsford office location.
Make real impact by enabling leaders to operate at their best.

About the Role

Step into a high‑impact role supporting two senior leaders, the Chief Corporate Affairs Officer and Executive Director – Engineering, Technology and Project Management, as an Executive Assistant within a growing, fast‑paced organisation. Reporting to our Senior Manager, this is an exciting opportunity for someone who thrives on being proactive, staying two steps ahead, and anticipating what executives need before they ask.

As our Executive Assistant, you’ll be the central point of coordination for both internal and external stakeholders, ensuring clarity of priorities and smooth execution of day‑to‑day activities. You’ll manage complex calendars and inboxes, prepare high‑quality briefing materials and presentations, coordinate domestic and international travel, and support division‑wide meetings and events.

This role calls for someone who brings sound judgement, discretion and ownership to everything they do. You’ll build strong relationships across the business, encourage a self‑service culture within teams, and look for opportunities to streamline processes and improve how we work. You’ll also collaborate closely with our wider Executive Support team, stepping in to provide coverage and contributing to a cohesive, high‑performing support function.

If you’re a confident communicator, a natural organiser and someone who loves enabling senior leaders to operate at their best, this is a fantastic opportunity to make a meaningful impact at the heart of our organisation

To be successful, you will bring

Australian Citizen with a Defence security clearance (or the ability to obtain).
Previous experience as an Executive Assistant to a senior leader/s or in a comparable senior support role.
Demonstrated ability to manage complex administrative and operational tasks independently, including anticipating and prioritising the needs of senior leaders.
Experience preparing and reviewing reports, presentations, and documentation for senior leader.
Experience in preparation and booking of complex travel itineraries.

Your future at Babcock – what we offer you

Our work life integration policy offers attractive leave entitlements including (not limited to) wellbeing leave, volunteer leave, paid parental leave, defence reservist leave, and we are proud to be a Work180 endorsed employer.
Babcock’s supportive and engaging environment, coupled with our capability framework, aims to advance your career with internal development programs, self-led learning modules through LinkedIn Learning and access to study leave.
Our beRewarded platform offers endless discounts across retail, health, entertainment, travel and much more, plus novated leasing options and corporate shares plan.
As a principles driven organisation, our weRecognise program aims to recognise the outstanding work our people do each and every day in line with our Principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver.

Who we are

Babcock Australasia combines the best talent and in-country expertise while leveraging the rich 130+ year global heritage of Babcock International Group, a FTSE 100 international defence company.

Our team of 1,800+ experienced staff ensure critical services and assets are readily available, affordable, and future proof. From maritime sustainment and secure communications, to lifesaving helicopter missions and managing critical fleets, we ensure our customers are equipped to fulfil their mission

So, if you would like to join us and help create a safe and secure world, together, please apply via the ‘Apply Now’ button below.

To learn more about Babcock visit www.babcock.com.au

We welcome applications from candidates from all backgrounds and experience however, due to the defence orientation of this role, the successful candidate must be eligible to obtain a Security Clearance, as defined in the AGSVA guidelines.

Please note, should your application progress you may be required to complete pre-employment checks. These checks may include but not limited to, reference checks, police check, security check, qualifications and right to work.

Babcock Australasia is a Circle Back Initiative Employer - we commit to respond to every applicant

Job Req ID: 74616